How I Built an AI System That Turns Gmail Into a Job Tracker

Dev.to / 6/3/2026

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Key Points

The author missed an interview because important communications were buried in Gmail, motivating them to build HireCanvas, an AI system that turns Gmail into an up-to-date job tracker.
HireCanvas automatically reads relevant recruiter and application emails, extracts key details, and updates a pipeline with actions like interview scheduling, reminders, application creation, and status changes.
The article describes a full technical breakdown including the AI extraction pipeline, queue design, security considerations, and CI/CD workflow.
It also explains how the system filters irrelevant noise (e.g., invoices or banking/utility emails) so those messages never reach the AI extraction stage.
Development progress is backed by concrete metrics such as database migrations, CI runs, merged pull requests, and the number of BullMQ workers used for background processing.

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