How to Write an RFP: What to Require of Vendors

AI Navigate Original / 5/16/2026

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Key Points

  • A vague RFP invites vague proposals; it decides project success
  • Must include purpose, scope, requirements, data, criteria, terms
  • AI-specific: accuracy definition, PoC clause, model updates, hallucination
  • Draft with AI and correct by hand; mask confidential before sending

The RFP Decides the Project's Success

An RFP (request for proposal) is a document telling vendors "what and how you'll evaluate to select." A vague RFP invites vague proposals and trouble later.

Items the RFP Must Include

  1. Background and purpose: why do it, the problem to solve (purpose, not means)
  2. Scope: state target work and out-of-scope
  3. Requirements: functional and non-functional (accuracy, performance, availability, security)

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